Privacy Policy

EDDI are committed to protecting your personal information and being transparent about what we do with it. We comply with the requirements of the General Data Protection Regulations (GDPR; Regulation (EU) 2016/679) with regard to personal information.

EDDI – European DDI Users’ Conference

EDDI is the annual conference for users of DDI (Data Documentation Initiative), a metadata specification for the social, economic, and behavioral sciences. EDDI comprises of the Conference Co-Chairs as main contact persons and the members of the Program Committee and the Local Organization Committee, all respectively appointed for an annual EDDI conference. EDDI is the data controller of the user registries it maintains. We are happy to answer any questions about personal data processing you may have. <Link to contact information page>

What does EDDI’s privacy policy do?

Our privacy policy explains how we will use personal data that you share with us. We are legally required to tell you how we will use this information and give you the opportunity to tell us not to use your information in that way.

How and for what purpose do we process personal data?

We collect, store and process personal data needed to prepare and run the EDDI conference. We only process personal data when it is necessary, and no other data will be asked for than what is essential for our purpose. We collect the following personal data when you submit a conference proposal or register to a conference: 

  1. Username and Password;
  2. First Name, Last name, Affiliation, and Email address. 

Information of B. are used to run the submission process, to set up the conference program and to provide announcements to the registered Users of the EDDI conferences.

EDDI does not use personal data for automated decision-making or profiling.

Information we provide to third parties

The captured information will be used only for the stated purposes. We do not provide, sell or share any personal information about registered users to third parties, other organisations, other users, and alike. We will only disclose your personal data to third parties if there is a legal obligation or basis to do so, as referred to in Section 6 GDPR.

How is your information stored?

Your information will be stored at the server hosting the EDDI system and/or the local host’s server. The data is password protected and accessible only to EDDI administrators.  Personal data will be stored for three years from the last time the user logged in.

Third-party websites

This statement is not applicable to websites of third parties that are connected to our website by means of links. We advise you to go through the privacy policy of these third parties thoroughly.

Use of cookies

We use cookies to ensure the best experience for the users of our website. A cookie is a small text file sent from a web service to the user’s computer. Cookies do not harm the user’s computer or files, and EDDI never utilises cookies in a manner that would infringe on users’ privacy. Web browser applications allow disabling cookies. 

Web analytics

Our website uses Google Analytics, a web analytics service provided by Google, Inc. („Google“). Google Analytics uses „cookies“ to help the website analyze how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. On behalf of the website provider Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage to the website provider. Google will not associate your IP address with any other data held by Google. Further information concerning the terms and conditions of use and data privacy can be found at

Updating, Amending, Removing or Obtaining information we hold on you

The accuracy of your information is important to us. You can access and edit your personal data in your profile by logging into the EDDI system. 

As an individual, you have a right under the GDPR to update or amend the information we hold about you, to ask us to remove your personal information from our records and to obtain information from us, including a description of the data that we hold on you. We will assist you to the best of our ability in the exercise of your rights. You may also contact EDDI’s Data Protection Officer: Mari Kleemola, mari.kleemola [at]